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While almost all business data and documentation is now stored and shared electronically, it is still vital to back up your information up with a secure hard copy. The loss of years of carefully compiled data and records can be devastating. Secure document storage will keep you records safe in the event of fire, flood or computer failure, as well as freeing up office space and ensuring that you comply with the Data Protection Act.
Data storage companies will store most types of media as well as paper documents. They will arrange pickup of your records from their current location and transport them to a secure storage facility. The documents are stored in mobile racks and are indexed using barcodes for ease of retrieval.
The warehouses are high security facilities and are (as far as is possible) fire proof and flood proof. They also feature climate control technology to maintain a constant temperature and humidity. For important legal document storage, some companies use gas fire-proofing, which involves filling the warehouse with inert gas to ensure that a fire can be suppressed without damaging the warehouse contents.
To retrieve your documents most companies require you to make your request the day before you need them. In exceptional cases, though, they can usually make an emergency retrieval and delivery within the same day. In either case you don’t need to worry about collecting the documents yourself.
If your business is currently without a back up plan, Approved Index can find you document storage solutions to insure your data against any foreseeable setbacks. Just fill in our simple enquiry form to receive free, no obligation quotes from up to 4 document storage companies.
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