An office photocopier is an expensive piece of equipment, and companies looking to procure one may be reluctant to shell out thousands of pounds in one go. There a several different payment options with their positives, negatives and occasional pitfalls so it’s worth finding out which option is right for you. For many businesses, in particular small businesses, leasing a photocopier is the preferred option.
Leasing a photocopier entails paying a fixed or variable monthly fee for your office photocopier rather than purchasing it outright. This is done on a contractual basis for a period of between 1 and 5 years.
Why Lease a Photocopier?
Leasing does away with the need for a large lump sum with which to purchase your copier outright. Paying for a photocopier in this way therefore frees up capital for investing in other, business critical things like stock or staff.
Other benefits of leasing include:
- Maintenance is often included in the contract;
- Toner refills can be rolled into the contract;
- At the end of the contract you can either sign a new lease or upgrade to a new copier without having to sell or dispose of an old one first.
- Photocopier leasing contracts
Types of Photocopier Leasing
Broadly speaking there are two main types of photocopier lease. But within these categories, every lease contract is different. When you’re leasing a photocopier it’s absolutely crucial that you check the terms and conditions of the contract.
This involves paying for your photocopier over a period of time specified in the contract (usually a year or more). Almost all of these stipulate a minimum term for the lease, so if you want to back out early and get rid of the photocopier you will have to pay the remaining instalments up front.
The important thing about this type of payment is that the leasing company retains ownership of the photocopier even after the lease expires. Be aware of this when you’re signing the contract under the misapprehension that you will own the photocopier at the end. This is not always the case.
The positive aspects of this sort of agreement are you don’t have to pay any large one-off payment, and that it usually entails a maintenance service and the option of upgrading to a newer model free of charge.
A lease purchase agreement follows the same idea as lease rental – lower monthly or quarterly payments over a fixed period of time – but when the lease comes to an end you are given ownership of the photocopier. As with lease rental, you must pay a settlement figure up front if you wish to end the lease and get ownership before the minimum term is up.
With all leases you should thoroughly check the terms of the contract, including the interest rates on the total amount payable. Also be careful regarding what happens at the end of the agreement – sometimes your lease will run on beyond the minimum term unless you expressly say you wish the contract to end.
Photocopier leasing also means, in most cases where the equipment is well taken care of, that there will be no surprise repair costs. If you own the equipment, generally there is an agreement when you make the purchase or you get service at a discounted rate for certain period of time. And of course the equipment is under warranty so many repairs would be completely covered. The photocopiers that are used heavily tend to develop problems fairly quickly. If you're leasing the copier, all the way through your lease agreement the repairs will be completely covered or cost much less than if you owned the copier and it broke down three years and your ownership.
Photocopier Leasing Drawbacks
A lease contract effectively involves borrowing the money to pay for the photocopier over the term of the contract. You’ll therefore end up paying more money over the full term than if you bought the copier outright.
This needs to be weighed against the benefits.
Some companies and organisations (like public sector bodies) will have financial policies in place which prohibit these kinds of deals so check with your CFO before signing on the dotted line.
Compare Lease Quotes
On the whole, photocopier leasing provides an affordable way to purchase a copier without the need for several thousand pounds up front.
Many companies also provide excellent service and maintenance agreements which greatly improve photocopier performance and reliability.
Compare free quotes for photocopier leasing from up to 4 top UK suppliers by filling out the quick and easy form above.