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Photocopier Prices

Photocopier Prices

If it’s been a few years since your last photocopier purchase or you’re obtaining a photocopier for the first time it can be hard to get a handle on prices. Few photocopier suppliers publish price lists online and while that’s an encouraging indication that prices can be negotiable, it does make it difficult to know where to begin. To help you set a realistic budget we’ve complied a rough guide to photocopier prices.

It is also important to bear in mind that the price you pay will be based on various factors; a smaller business may not require an especially drurable or high-volume model, and so could get away with spending less. A larger corporation, on the other hand, may require either a much heavier-duty photocopier, or else more than one.

To find out more about the prices you might encounter when purchasing an installing a photocopier, simply continue reading the information on this page. If you are ready to compare prices today, however, you just need to complete the form at the top of this page.

Comparing prices with Approved Index is free, quick and easy and it could save you as much as 40% on your photocopier costs. Compare today to find the best equipment and service for your business.

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Purchasing a Photocopier

Buying a photocopier outright can be a large expenditure. Your budget will largely be determined by how robust and versatile a copier you need to cope with the demands of your office.

A very basic desktop photocopier can be bought for under £100, but don’t expect a copy rate of much more than 20CPM (copies per minute), and copy resolution will be low.

An entry-level, free standing photocopier costs about £800-£1,000. This will meet the needs of a small office (about 10 people), with a copy speed of about 30-35CPM. These will usually be multifunction devices that can also print and scan (add another few hundred pounds for a built-in fax machine).

In general you should be looking to spend upwards of £2,000 for a stand-alone office copier with a high work rate. A popular multifunction copier such as the Konica Bizhub comes in three different models that range from £2,500 to £4,500, with a work rate that ranges from 36CPM to 50CPM and a maximum duty cycle of 150,000 copies per month.

In the £5,000 to £10,000 bracket are the high performance photocopiers boasting 60CPM and additional features including binding and booklet making.

There are also super heavy-duty machines that offer up to 100CPM and a whole range of finishing accessories such as booklet making and page trimming. These are more comprehensive, professional printing hubs than photocopiers that can work round the clock without any down time. More so than other copiers, you will need to consider the amount of space that this sort of machine will take up – they can be 3 or 4 metres long and may require a separate room to be housed in due to the noise. These can be priced at anything from £20,000 to over £100,000.

Compare Photocopier Prices

The sections below include information and prices for a range of photocopier options. This table is a quick introduction. Visit the sections for more specific information.

Photocopier StyleSuitable ForCost
Cheap PhotocopierSuitable for small businesses, or for low volume offices.£100-£150
Entry-Level Free Standing PhotocopierSuitable for small businesses that frequently need photocopying services.£800-£1,000
Colour PhotocopiersSuitable for small to medium businesses in frequent need of colour copying.£2,500-£4,500
High Performance & Production PhotocopiersSuitable for large businesses where the photocopier will be in constant use.£5,000-£10,000
Industrial PhotocopiersSuitable for photocopying business which distribute to other companies in bulk.£20,000-£100,000

Cheap Photocopiers

Low resolution, black and white copiers that sit on the desktop can be bought for as little as £100, but don’t expect a copy rate of much more than 20CPM (copies per minute). Suitable only for an office of one or two people, high volume printing or copying will break these machines pretty quickly.

Entry-level free standing photocopiers

These black and white machines will meet the needs of a small office (around 10 people) with a copy speed of 30 to 35CPM. They will usually be multifunctional and can be networked for printing and scanning. Starting prices are around £800 - £1,000.

Colour copiers

In general you’re looking at spending upwards of £2,000 for a stand-alone office copier with a high work rate. A popular multifunction copier such as the Konica Bizhub comes in three different models that range from £2,500 to £4,500, with a work rate that ranges from 36CPM to 50CPM and a maximum duty cycle of 150,000 copies per month.

High Performance and Production Copiers

In the £5,000 to £10,000 bracket are the high performance photocopiers boasting 60CPM and additional features including binding and booklet making.

There are also super heavy-duty machines that offer up to 100CPM and a whole range of finishing accessories such as booklet making and page trimming. These are more comprehensive, professional printing hubs than photocopiers that can work round the clock without any down time. More so than other copiers, you will need to consider the amount of space that this sort of machine will take up – they can be 3 or 4 metres long and may require a separate room to be housed in due to the noise. These can be priced at anything from £20,000 to over £100,000.

Leasing a Photocopier

Leasing a photocopier avoids a large initial outlay of capital and can have tax benefits as you’re paying for a service which is deductable from your profits.

Leasing a copier will normally give you the option of purchasing the photocopier at the end of the lease period for a fixed fee, returning the photocopier or upgrading to a new machine on a new lease. You can even upgrade before you reach the end of the lease agreement, giving you the flexibility you might need for an expanding business.

You can lease an office photocopier for as little as £20-£30 per month, but a good guideline for a high performance machine (multifunction, 35CPM+) is about £100-£120 (plus VAT). For very large machines (up to 100CPM) expect to pay around £250-£300. Minimum terms usually apply to photocopier leasing – these prices are based on a 5 year lease, but may be higher if the contract is shorter.

Photocopier Consumables

A standard toner cartridge, colour or B&W, costs about £60-£80. Most suppliers offer a service contract for leased or purchased machines which includes service, repair and consumables supply. These contracts are offered on a sliding scale depending on how much you use the photocopier so it’s worth comparing several options from different suppliers.

Compare Photocopier Price Quotes

The information on this page should give some insight into the costs you might encounter when replacing an old photocopier or buying a new one. For the best information though, it is important to speak to top-quality suppliers. Approved Index can help with this process.

Simply tell us your requirements in our quick quote form above and we will provide you with free no-obligation quotes to suit your requirements from leading UK photocopier suppliers to help you make a smart decision, it only takes a minute!

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