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Payroll Service Providers: An Overview
A payroll service provider will take over the processing of your company payroll in order to save you time and money. Outsourcing to an expert payroll service provider will also free you from having to worry about your payroll operations being compliant with tax and employment law and save you the hassle of purchasing expensive payroll software and training.
There are so many payroll services companies out there, offering so many different service packages, it should be easy to find one that exactly suits your business needs. But before you can decide exactly how much of your payroll operation you want to outsource, you ned to know what’s on offer:
Payroll Service Providers: Managed Payroll
Here a provider will take over all your payroll functions as if they were an extension of your company – essentially becoming your payroll department. A managed payroll solution will provide:
- Processing of payments to employees, HMRC, unions and pensions
- Management of BACS payment runs
- Provision of payslips – paper or online
- Reporting tools
- Liaison with HMRC including end of year reports
- Dealing with employee enquiries
- Updating tax codes
- Ensuring a payroll operation that is fully compliant with tax and employment legislation
All you need to provide is the information, the payroll service provider will do the rest.
Payroll Service Providers: Hosted Payroll
The payroll company will act as an adjunct to your in-house payroll team, providing all the tools necessary for compliant and efficient payroll management. A hosted payroll solution will offer:
- Complaint software for calculating payments and deductions
- Processing of BACS payments
- Provision of payslips
- Reporting tools
- Support for your payroll staff
With hosted payroll outsourcing you keep access and responsibility in-house while outsourcing the routine and time consuming elements of the operation. You also avoid having to purchase and update costly payroll software.
Pay-as-you-go Payroll Service Providers
If your business is going through a transitional period or your payroll manager requires maternity cover you might need a temporary solution for your payroll processing for an indeterminate time. Pay-as-you-go payroll outsourcing provides a fully managed payroll solution on a rolling basis.
Payroll Service Providers: Costs
Costs vary with different service levels and can be charged on a per employee basis (usually for smaller companies) or be flexible enough to accommodate changes in the size of your workforce (corporations). Once you’ve decided roughly what level of service you require you can compare quotes from different providers.
One important thing to keep in mind is that hidden costs can emerge when changes to your service are required. Make sure all costs are included in your quotes.
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