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For a company with only a handful of employees attendance monitoring isn’t much of an issue and can be handled manually. If an employee turns up persistently late for work or is taking longer than allowed breaks it will be spotted by their manager and dealt with accordingly. However, how does a business monitor the time and attendance of its workforce when it has many more employees working different hours under different shift managers making manual monitoring impossible?
The answer is an attendance monitoring system (or time and attendance machine) where employees are asked to clock-in at the beginning of every shift and clock-out at the end and the time is recorded accurately. This way the company can gather information on employees working hours over long periods of time and use it to generate payroll or identify persistent time abuse. Non-attendance information can also be relayed to HR for leave and sickness monitoring.
The benefits of an attendance monitoring system are clear:
- Identify non-attendance and punctuality issues over long periods
- Use data to accurately calculate payroll and monitor leave and sickness
- Improve efficiency by reducing time lost through overlong break times or early departure
- Know who’s in the building for emergency evacuations
- Combine with an access control system for added security
- Ensure compliance with work-time directives
Attendance Monitoring Options
There are several different types of time and attendance machines to cope with organisations of differing size and complexity:
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Stand alone system: A single terminal for clocking in and out. Records clocking times on cards or sends the data to a central computer.
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Integrated system: Combines clocking terminals with dedicated software for generating numerous reports on employee attendance, workload and even workflow when used departmentally or job-wise.
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Biometric system: A system which recognises employees fingerprints, hand or face shapes or iris patterns eliminates the practice of buddy punching i.e. clocking in or out for a colleague.
When choosing an attendance monitoring system or single attendance machine try to work out as accurately as you can what savings and efficiency improvements are to be gained and attach a monetary value. This will help ensure that you don’t overspend.
It’s also worth considering how long and disruptive the installation will be and the level of after sales support on offer from the attendance system supplier.
Attendance Machine Quotes
If you think you stand to gain from the savings that an Attendance Monitoring System can bring then Approved Index will help you compare leading UK suppliers.
Just fill in our simple enquiry form to receive free quotes from 4 attendance machine suppliers with no obligation to buy.
