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Fuel Cards For Small Businesses

Fuel Cards for Small Businesses

If you own a small business that operates vehicles for commercial use then you should certainly consider using fuel cards. Sometimes referred to as fleet cards, fuel cards remove the hassle that comes with paying for fuel, or managing a fleet of vehicles that are all paying separately.

Fuel cards use modern chip-and-pin technology and work in the same way as a credit card. You or your employees can pay for fuel in a fast, efficient and secure way, which allows you to monitor and manage all petrol and diesel expenses in one account.

If you own a small business and want to find a way to improve your fleet and fuel management then take a look at the information on this page. Otherwise, if you are ready to start comparing small business fuel card quotes today, just fill in the form at the top of this page.

Comparing small business fuel card quotes with Approved Index is free, quick and easy, and it could save you money on your overall cost.

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Small Business Fuel Card Costs

Small businesses are always looking for ways to reduce costs and improve efficiency; a fuel card is an example tool for this. Many fuel card suppliers offer deals and contracts tailored specifically to small businesses, meaning that you can be sure that the costs and prices you encounter will be in-line with your expectations.

Fuel cards help businesses to save money in a number of ways:

  • Increase in payment efficiency
  • Reduction in receipt errors & admin fees
  • Streamlined tax processes

As well as the savings mentioned briefly in the list above, there are actual cost savings which come with fuel cards too. These will normally be around 2p or 3p per litre, but can mean as much as a 10p per litre saving in motorway petrol stations. Over the course of a month or year, with multiple vehicles, this can lead to huge savings for your small business.

Small Business Van Fuel Costs & Savings

Small businesses often use vans for a variety of tasks and purposes; whether it be for delivering goods or materials, or transporting equipment, they are integral to many business operations. This section has been put together to provide some ideas as to what kind of savings might be found here.

The table below includes a little more information about the small business cost savings that are available with fuel cards.

Number of VehiclesSaving per litreLitres per TankTotal Saving per Tank/s
13p60 litres (basic small van)£1.80
13p120 litres (large van)£3.60
53p60 litres (basic small van)£9
53p120 litres (large van)£18

The table above includes some very basic savings comparisons based on just two van sizes; this might not exactly match your own vehicle so it is important to compare personal quotes.

As mentioned in the table above, 3p is at the lower end of the potential savings that could be made with a small business fuel card - the table below includes the total possible savings with a higher-savings plan.

Number of VehiclesSaving per litreLitres per TankTotal Saving per Tank/s
110p60 litres (basic small van)£6
110p120 litres (large van)£12
510p60 litres (basic small van)£30
510p120 litres (large van)£60

Fill in the form at the top of this page to find the quote most suitable for your business.

Small Business Heavy Lorry Fuel Costs & Savings

A number of small businesses require heavy-duty vehicles which can transport large quantities of goods or material. This section has been put together to provide some insight into the savings that might be found here.

The table below includes a little more information about cost savings that are available with small business fuel cards.

Number of VehiclesSaving per litreLitres per TankTotal Saving per Tank/s
13p600 litres (basic heavy truck)£18
13p1400 litres (large heavy truck)£42
53p600 litres (basic heavy truck)£90
53p1400 litres (large heavy truck)£210

The table above compares cost and savings data for heavy trucks; this will probably be most relevant to haulage or construction companies that regularly use this sort of vehicle. These savings are calculated based on a 3p per litre saving - as mentioned though, some suppliers can offer even more savings.

The table below includes the possible savings at this higher rate.

Number of VehiclesSaving per litreLitres per TankTotal Saving per Tank/s
110p600 litres (basic heavy truck)£60
110p1400 litres (large heavy truck)£140
510p600 litres (basic heavy truck)£300
510p1400 litres (large heavy truck)£700

Your own small business fuel card quotes may not exactly match the prices we have included in the sections above. For the most accurate quotes, just compare suppliers today.

Fill in the form at the top of this page to compare fuel card suppliers

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Small Business Fuel Card Suppliers

The list below includes just a few of the fuel card suppliers, or types of suppliers, that cater to small business

As you would expect, the prices offered by these suppliers might vary, but often they will provide small business contracts that have been designed to be competitive. This means that, in most cases, you will be able to find a good price for your business.


Small Business Fuel Card Benefits

Arranging a Fuel Card through an established Fuel Card provider also has one other huge benefit: it could save you money. Essentially, having a Fuel Card is an arrangement to buy your fuel wholesale from the major petrol and diesel suppliers. This means that you will save a few pennies on every litre of fuel you purchase. This saving may not seem much, but if you have multiple vehicles filling their tanks every other day, your fuel card will really start making an impact.

From small businesses with a couple of vans, to huge haulier companies, every size of enterprise can benefit from the the ease, convenience and the economies of scale that Fuel Cards offer.

Other Advantages of Fuel Cards for a Small Business

  • If your drivers are paying for their refills individually and then invoicing the company for their expenses you will be faced with a small mountain of paperwork to consolidate at the end of each week or month. Paying for your petrol or diesel with your Fuel Card takes this out of your hands. The Fuel Card provider will present you with one invoice at the end of each week that clearly states all of your expenditure. This simple process removes the hassle of invoices and receipts and allows you to get on with the important jobs that fill your day.
  • Most Fuel Card providers can provide you with comprehensive, minute-by-minute tracking of where your cards are being used and how much you are spending on fuel. Keeping track of your fleet and your outgoings has never been easier.
  • Fuel cards are big business and there is an increasing number of companies fighting for your business. One of the benefits of this is that you can now expect an extremely high quality of customer care from your Fuel Card provider, which in some cases means a dedicated account manager who will handle your account and make sure you are getting the best from the service.
  • The new chip and pin technology that is used in Fuel Cards means that your transactions are as safe as they possibly can be. This means that your business is protected from both employee and external fraud.
  • Your drivers no longer have to carry money or have to worry about handling receipts for what they spend on fuel. This makes your drivers safer and limits the amount of paperwork that they have to monitor.

Small Businesses Fuel Card Considerations

Arranging a Fuel Card is extremely simple and you, as a buyer, have a huge range of options from the many companies on the market. However, before signing up with any of these companies it is important to do your research and make sure that you are getting the solution that you really want.

  • Check where your Fuel Card can be used. Check the range and validity of the Fuel Card you are being offered. Some Fuel Cards can only be used at certain petrol stations (depending on which company operates that particular station) or in certain parts of the country. Ideally you should look to get a Fuel Card that has comprehensive coverage meaning that your drivers will not have to worry about where they fill up.
  • Make sure you read and understand the terms of the agreement. The main purpose of a Fuel card is to save you money, so make sure you have a firm grasp on what you are being offered. Different companies will offer you different rates so feel free to shop around. However, keep in mind that the cheapest option may look enticing but you may be sacrificing other elements such as top grade customer care.
  • Is there a set-up fee for your Fuel Card? Nowadays, most Fuel Card providers will set you up and get you going free of charge. However, some companies will attempt to charge you an initial fee. Look for companies that will set you up for free.

Can the Fuel Cards be Used Internationally?

Fuel Card providers are beginning to listen to the calls of international haulage companies and now there are a range of different Fuel Card options that will allow your drivers to use their cards in the UK, Europe and beyond with no hassle at all.


Compare Fuel Cards for Small Businesses

Fuel Cards are designed to make the lives of your drivers easier and to remove any undue paperwork and stress from your desk. They ensure that your fuel is being purchased in a safe and convenient way and that all your outgoings on fuel are being monitored and assessed in the most practical way by having it all on one invoice.

Fuel Cards for small businesses should be seen as a necessity. With the price of fuel going up to levels that were not even being dreamed of a few years ago, and with increasing competition in all types of business, every saving you can make could be vital to the future of your company. The savings you make with your Fuel Card may seem minimal at first, but over time they could prove to be a vital part of your business strategy.

Comparing small business fuel card quotes with Approved Index is free, quick and easy, and it could save you money.

Let Approved Index help you find the best Fuel Card for your Small Business


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