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Online Payroll Providers

Online Payroll Providers

Online payroll software is booming — it’s the fastest growing cloud-based software. Payroll software helps you to record your employees' details including: pay and deductions (either weekly or monthly), as well as statutory pay such as: maternity/paternity, sick days and holidays.

In addition, it reports directly to HMRC, providing valuable payroll information and calculating your HMRC payment.

This HMRC-recognised software is capable of producing payslips, making pension payments and recording pension deductions, as well as sending an Employer Payment Summary (EPS) report, or an Earlier Year Update (EYU) to HMRC.

To find out more about the range of online payroll providers, simply continue reading the content on this page; otherwise, if you would like to start comparing quotes today, just fill in the form at the top of this page.

Comparing quotes with Approved Index is free, quick and easy, and it could save your business up to 40%.

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Top Payroll Software and Providers

Many of the largest software companies in the UK are payroll software providers. These companies are all HMRC-recognised, and they are often cloud-based solutions that help connect your managerial departments with HR, leading to a more efficient exchange of information.

The following is a list of some of the top online Payroll software providers

  • Sage
  • Iris
  • Ceridian
  • Advanced Business Solutions


Sage is the market leader in business software. 3 million people benefit from Sage products each day. 54% of UK businesses pay their employees using Sage software. Sage is geared toward small businesses, however, it offers three customisable packages.

This RTI-compliant software submits forms and returns electronically to HMRC. Featuring a simple 4-step payroll process, Sage's intuitive interface can handle all aspects of employee managements with easy corrections and amendments. These include recording sick and holiday absences, calculating pension contributions, attachment of earning orders, and student loans, as well as generating payroll reports and payslips.


Iris has more than 34 years of experience in the field of accounting software and is a market-leading brand in the payroll technology sector. Their payroll software is but one product generated by this company, and is available on a two-month, free trial basis.

This HMRC-recognised software is geared toward smaller businesses, sole traders, start ups, and payroll bureaus. Complete with an alert feature that informs you of missing or required RTI data, this software is well-known for having a high level of security, both with encryption, as well as automatic backups and updates.

This software is able to manage several companies—on one license—with multiple payment schedules, payment schemes, pension schemes, Director's NIC's, and comprehensive statutory payments. This software is designed to adapt with your business as it grows.


Based in Glasgow, Ceridian serves more than 140,000 businesses, and currently employs roughly 7,000 people worldwide. In 2012, Ceridian won Best Payroll Product of the Year at the Payroll World Awards.

This internet-based software features online payslips that offer self service access to employees. They also have access to P60s, and pension auto-enrolment. A client can access payslip history 24/7, wherever there is an internet connection, and generate over 50 standard reports. It also comes complete with tax year-end processing and Real Time PAYE.

This software is geared toward saving the employer time with online filing and automated calculations, as well as boosting efficiency by offering employees access to the cloud, avoiding manual systems, and cutting the time spent on employee payroll queries.

Advanced Business Solutions

Serving 20,000 customers around the world, this software design and development company has designed a payroll software that features a fully-automated process, saving the employer valuable time and resources.

HMRC-recognised and RTI-compliant, it features full audit trials and year-end processing via the internet. In addition, a client can complete payroll documentation, generate payroll reports and payslips, and calculate statutory deductions—all online.

Who Is It For

Online payroll software is most often marketed toward smaller businesses and startups that lack the funds to pay for an outsourced accounting firm to manage their payroll solutions in-house. These cloud-based systems are often best employed at the beginning of a company's growth, because the transition to cloud-based operations can be difficult—though worthwhile—once a company has become established. Some software companies (such as Sage) offer a synthesis of in-house and outsourced payroll software, however, this is quite rare.

Pros and Cons

All payroll systems have inherent pros and cons, so it is important to understand exactly what these are so as to implement the right package for your enterprise.


Online Payroll software helps to reduce the strain on the employer's resources, instead streamlining the payment process and submission to HMRC. Cloud-based online software helps to create a climate whereby information is accessed easily, boosting efficiency, not only in HR operations—such as payroll—but also in employee payroll queries.


Online payroll software options are as varied as the businesses they are tailored for, and must be thoroughly researched before purchasing the best software for your particular business. Errors in judgment can lead to problems, if, for example, an overly complicated software is purchased by a client that lacks expertise in the technology. Online payroll software puts the responsibility on the client, and errors in calculation can lead to costly payments down the road.

Compare Online Payroll Providers Today

To find out more about the range of online payroll providers, simply fill in the form at the top of this page.

Comparing quotes with Approved Index is free, quick and easy, and it could save your business up to 40%.

Compare quotes for online payroll providers


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